Pink Dot SG (Pink Dot) is committed to safeguarding the privacy of all our event attendees, members, donors, volunteers and subscribers (collectively, “Users”) in accordance with the Singapore Personal Data Protection Act 2012 (“PDPA”). All personal information collected from Users is used solely for the purpose of organising Pink Dot and its activities, and not for commercial purpose. This policy applies to Pink Dot and to any parties providing services on our behalf.
What is personal information?
Personal information refers to data that identifies an individual directly or in combination with other information Pink Dot possesses. Examples include names, contact details, identity card numbers (where necessary), age, sexual orientation, gender identity or expression, and potentially images and footage from our events (“Images”) or directly provided by Users.
Collection and use of personal information
We collect personal information solely for the purposes of organising Pink Dot’s events and activities, including
- Holding events for the inclusion of LGBTQ+ people;
- Administering membership, donations, volunteerism, subscription etc;
- Providing requested services;
- Supporting our advocacy and operational strategies;
- Fundraising through our Red Dot for Pink Dot (RD4PD) initiative;
- Conducting and reporting research activities to advocate for the LGBTQ+ community;
- As part of specific activations or campaigns to raise awareness or advocate for change; and
- Communicating with Users about our various activities or initiatives.
Whenever feasible, we seek consent before collecting personal information for specific purposes. Information is used and disclosed only for the intended purpose, unless authorised by law. In cases where personal information is volunteered for an obvious purpose, consent may be implied (e.g., signing up for our mailing list).
Users have the right to withdraw consent for the use and disclosure of personal information at any time, except where legal obligations require otherwise. Withdrawal requests must be clearly communicated in writing to our Data Protection Officer at [email protected].
Disclosure to third parties
Unless necessary for data management purposes (e.g., vendors and contractors engaged for software maintenance), or permitted under the PDPA, Pink Dot does not share any User’s personally identifiable information without consent.
Event photography
At private events, we may assume consent to publish Images on our social media and other channels where Users voluntarily pose or permit photography. Images taken at our public Hong Lim Park event are considered publicly available and may be included in post-event documentation and publications. Nevertheless, if you object to your Images (especially close-ups) being used in this way, you may write to [email protected] and we will endeavour to comply with all reasonable requests.
Access to and correction of personal information
You may make a request for access to your personal information by writing to [email protected], providing sufficient information in your request to allow us to identify the information you are seeking. Users may also inquire about how their personal information is used and disclosed. However, we are not required to comply with a request if the cost is unreasonable to us or if the request is trivial.
We rely on Users to notify us if there is a change to their personal information that may affect their relationship with Pink Dot. If you are aware of an error in our information about you, please let us know and we will correct it on request wherever possible.
Protection of personal information
We employ appropriate security measures to protect personal information according to its sensitivity, preventing unauthorised access, use, disclosure, copying, modification, disposal, or similar risks. Personal information is retained only as long as necessary for the purposes collected, or as required by law or business needs.
Data Protection Officer
For inquiries regarding the collection, use, or disclosure of personal information by Pink Dot, or requests for access to personal information, please contact our Data Protection Officer at [email protected].
Pink Dot reserves the right to update this Privacy Policy as needed, with clear documentation of any changes on this page.